WhatsApp Business API Tools Onboarding: Step-by-Step Guide (2025) with WAPilot

Get started with WhatsApp Business API easily using WAPilot. This step-by-step guide walks through the complete onboarding process to connect your WhatsApp Business Account to WAPilot, enabling automation, messaging, and business growth in 2025.

WhatsApp API Onboarding Video Tutorial (2025)

This video shows every step visually — from connecting your Meta Business Manager to verifying your WhatsApp Business Number inside WAPilot. Following the video will help you avoid mistakes, speed up the process, and ensure your account is properly verified and compliant with WhatsApp’s policies. Adding both this written guide + video tutorial gives you the most complete onboarding support for success.

Step-by-Step WhatsApp Business API Onboarding Process

Step 1: Access WhatsApp Settings in WAPilot

Navigate to Settings → Whatsapp settings on WAPilot’s dashboard. Click the Setup WhatsApp button to begin the official WhatsApp Business API onboarding process with Meta.

Step 2: Grant Meta Permissions

A Facebook Login pop-up will appear requesting permissions for WAPilot to manage your WhatsApp Business account, including adding/updating phone numbers, message template management, user assignment, and access to business metrics. Click Get started to approve.

Step 3: Authenticate Facebook Account

Sign in using an existing Facebook account tied to your business’s Facebook page. Confirm your account to proceed. New Facebook profiles are generally not approved for Business Manager onboarding.

Step 4: Fill in Business Information

Enter details such as the business portfolio (create a new portfolio if needed), business name, email, website URL (make sure the site is live and accessible), and country location. Review for any URL errors and submit. 

Step 5: Create WhatsApp Business Profile

Enter your WhatsApp Business account name and display name. Select the business category that best describes your company. This profile will be visible to customers on WhatsApp and can be updated later. Click Next.

Step 6: Select or Create WhatsApp Business Profile

Choose to create a new WhatsApp Business profile or select an existing one if you have a registered number and profile. This helps manage multiple profiles under your business portfolio as needed.

Step 7: Add Your WhatsApp Phone Number

Choose whether to get a free WhatsApp sandbox number for testing or add a new phone number (which requires verification). For production, add and verify your business phone number.

Step 8: Confirm WhatsApp Business Account

Select the WhatsApp Business account you want to connect within your portfolio (new or existing) and click Next to proceed.

Step 9: Review Access Permissions

Review the detailed list of access permissions WAPilot will have, such as managing your business portfolio, WhatsApp accounts, conversations, and logging events on your behalf. Confirm to proceed.

Step 10: Connecting Your Account

The system will securely connect WAPilot to your WhatsApp Business API account. This process might take a few moments. Wait until the connection confirmation displays.

Step 11: Onboarding Complete Notification

You will see a confirmation screen stating that you are ready to chat on WhatsApp with your customers. Start with 250 business-initiated conversations per 24 hours and unlimited customer-initiated chats. Optionally add a payment method or click Finish to complete.

Step 12: Finalize Your WhatsApp Business Profile on WAPilot

Access your WhatsApp settings dashboard to view your connected number, message limits, and account status. Upload your WhatsApp profile picture (minimum 192x192 pixels JPG/PNG), add business address and email. Keep your profile professional to build customer trust and platform compliance.

Conclusion

With your WhatsApp Business API onboarded on WAPilot, you can now automate messaging, engage with customers efficiently, and scale communication with trusted API access. Follow the next steps for template creation, automation flows, and advanced messaging features inside the WAPilot platform.

Let me know if you want assistance creating detailed follow-up blog posts on WhatsApp template approval, automation setup in WAPilot, or campaign strategies using WhatsApp Business API.

• Onboarding to the WhatsApp Business Platform
• Onboarding WhatsApp Business app users

 

FAQs

Q1. How do I get started with WhatsApp Business API using WAPilot?
A: You can start by logging into your WAPilot dashboard, going to WhatsApp Settings, and clicking Setup WhatsApp. Follow the onboarding steps to connect your Meta Business Manager and verify your WhatsApp Business number.

Q2. Is WAPilot the best WhatsApp Business API provider in 2025?
A: Yes, WAPilot offers flat pricing, unlimited features, automation flows, and green tick verification support, making it one of the best WhatsApp Business API providers in 2025.

Q3. Do I need a new phone number for WhatsApp Business API?
A: No, you can either use your existing business number or get a new one. However, the number must not be linked to a regular WhatsApp account. WAPilot also offers a free sandbox number for testing.

Q4. How long does WhatsApp API onboarding take?
A: The onboarding process takes 15–30 minutes depending on account verification. Once approved, you can immediately start messaging customers using WAPilot’s WhatsApp Business API platform.

Q5. What are the benefits of using WAPilot for WhatsApp Business API?
A:WAPilot allows you to automate conversations, send bulk messages, create chatbots, use WhatsApp templates, and access advanced analytics to grow your business efficiently.

Q6. How can I get the green tick on my WhatsApp Business account?
A: The green tick verification process requires a verified Meta Business Manager, official business documents, and compliance with WhatsApp policies. WAPilot assists you throughout the process to increase approval chances.